are paper records subject to gdpr

Registered address: 2 Tally Close, Agecroft Commerce Park, Swinton, Manchester. 2 That record shall contain all of the following information: The legislation does not allow for grandfathering of previously collected data, unless that data was collected under conditions which would now pass GDPR compliance tests. You do still have to comply with GDPR. Hut Six Security © Copyright 2020. 9. If you don’t process any personal information electronically - so no email, no texts or contact details on your phone, no audio recordings for example - then you don’t have to register with the ICO. Please define the paper size requirement for the job. The European Union’s General Data Protection Regulation came into force in May of 2018 and sought to update decades-old regulations, allow greater protection for the personal information of citizens, as well as imposing a much greater degree of responsibility upon organisations handling and processing personal data. 3 November 2020. 15 49.0138 8.38624 arrow 0 arrow 0 4000 1 0 horizontal https://gdprinformer.com 300 0 Privacy of data is key to the GDPR. Manchester Head Office: 0333 043 5498 D. The GDPR protects only EU domiciliaries 6. However, there are certain rules that dictate what records should look like. Importantly, though how personal data is being stored makes the applicability of the GDPR debatable, the UK’s DPA 2018 should always be considered when handling, storing, or processing personal data in any format or manner. 83(4)(a) of the GDPR. 1: The right to be informed. This involves associating information with a file or specific tag. CVs, signatures on employment agreements, disciplinary notes – all these will take a while to digitise. If you are holding or processing personal data in the form of paper records, as part of a ‘filing system’, as opposed to an ‘unstructured paper record’, this is not covered by the GDPR specifically, but is covered, for example, by the UK’s Data Protection Act (DPA 2018) with the aim of ensuring appropriate protections for possible Freedom of Information Act 2000 related requests and adequate protections for the data rights of citizens. The IT community is getting “a bad rap” for another Y2K-type problem looming with the GDPR. GDPR also grants individuals the right to examine, amend, correct and delete personal records. Art. This total is, as a rule, only assessed by the authorities in exceptional cases. Information is also provided on some of the common pitfalls and problems encountered awareness through interactive training content and simulated phishing campaigns. Are you even sure you've still got it? Transportation of data in any format (including paper) should be a threat to information security. Do I need to register with the ICO? awareness through interactive training content and simulated phishing campaigns. Or get in touch via email info@restoredigital.co.uk. It identifies the duration of time for which the information should be maintained or "retained", irrespective of format (paper, electronic, or other).". Does the GDPR create a conflict with the ICAEW ’s code of Ethics and the concept of client confidentiality? Click for our DocuWare brochure & contact us for info. 9. If you can't find this information in your paper documents, then how can you comply with the GDPR? Subject Access Request (DSAR) and the impact the General Data Protection Regulation (GDPR) will have in responding to such requests from 25th May 2018. A recent case, albeit under the DPA 1998, has an impact on the way Data Controllers deal with subject access requests under the GDPR. As with many legal and legislative matters, before we can answer as seemingly simple questions, such as does GDPR cover paper records? Conversely when paper records are organized within a filing system that allows a person to search for specific information or documents there is an argument that they have become “structured” and “accessible according to specific criteria” and, thus, subject to the GDPR. The GDPR states that data privacy is an important human right, and in this data‐driven world, companies need to pay attention to data protection and data privacy. Optical Character Recognition (OCR) is a process for digitising text, enabling text search functions and electronic editing. Paper documents can get into the wrong hands easily and this could easily become a data breach. Furthermore, as we already said, there is a legal requirement to record who accessed the files, for what purpose and when. Background 3 3. I handwrite notes for my own understanding of meetings and sometimes record telephone numbers, addresses etc., of individuals in my notepad. Scientific and Statistical Research 16 4.1 EU Research Regime 17 4.2 Member States Research Regimes 18 4.3. 46 Transfers subject to safeguards Control where the data resides Manage data location Table 1: Key GDPR articles that signi˙cantly impact the design, interfacing, or performance of storage systems. The GDPR sets out what information practices need to supply to data subjects. I would like to receive marketing emails from Hut Six about their services Learn more about our packages below. I handwrite notes for my own understanding of meetings and sometimes record telephone numbers, addresses etc., of individuals in my notepad. GDPR at a Glance 5 3.1 Data Protection Principles 5 3.2 Personal Data 6 3.3 Data Controllers and Data Processors 8 3.4 Data Subject Rights 10 3.5 Right to Information and Information Notices 12 4. As the UK’s Information Commissioner’s Office points out, personal data “only includes paper records if you plan to put them on a computer (or other digital device) or file them in an organised way. 3. Purpose of Paper 2 2. Information is also provided on some of the common pitfalls and problems encountered By continuing to browse the site you are agreeing to our use of cookies. How to manage paper documents in light of GDPR. All fields are required. British edica ssociaton Access to health records 3 4. One area where paper records are still required is the HR department. Though this all may sound a little confusing, it is worth understanding how this translates to your organisation. GDPR and Paper Records. Configure the options for how we process your data. Finally, while Article 30: Records of processing activi- 30(5) of the GDPR. Your obligations to data subjects are summarised in the following eight rights. Privacy of data is key to the GDPR. The GDPR Obligates You to Answer to Data Subject's Requests in Regards to Their Personal Data natural person, called a “data subject”) in our digital society. In respect of non-profit representation of data subjects, which of the following statements is FALSE? GDPR … The GDPR states "Personal data must be kept in a form that permits identification of data subjects for no longer than is necessary for the purposes for which the personal data is processed. For the purposes of GDPR, the same security concerns that affect the digital world also apply to the analogue one. Is GDPR just an IT problem? Records of your information processing methods, for example, can be summarized to show compliance with the Regulation. As expected, GDPR will largely affect: human resources, accountancy firms and medical practices, although every organisation should review their archives and take the necessary steps to prepare. Learn more about our packages below. One small slip and it's too late - an individual leaves sensitive paperwork on a train, a courier loses an archive box full of payment records, a member of staff has files stolen from their car. 1Each controller and, where applicable, the controller’s representative, shall maintain a record of processing activities under its responsibility. Search is easy and document security becomes locked down to only those people who need relevant access. For a not-for-profit body, organisation to execute a mandate on behalf of a data subject, it must have been properly constituted in accordance with the law of … Employees regularly make printed copies of digital files, but if a digital file is destroyed and a paper version is sat in a folder somewhere then potentially your compliance with the GDPR is affected. Often though, paper documents, paper records and files are being severely overlooked. It's easy for paper documents to lead a double or triple life. For this, the authorities are encouraged, as set forth in recital 13, “to … The GDPR covers the processing of this data in several ways, including wholly or partly automated processing, or personal data being processed in a wholly non-automated manner, such as in the case of paper recording being used as part of a ‘filing system’. 14 GDPR – Information to be provided where personal data have not been obtained from the data subject; Art. The table maps the requirements of these articles into storage system features. Click for our Mailroom brochure & contact us for info. Data controllers have the chouce of either attempting to obtain retrospecitve consent from the data subjects or stop processing that subject’s data. However, the context is always key. With the GDPR changes, companies who must comply will have to pay penalty fees for such behavior. However, this rule applies only if the processing is not likely to pose a risk to the rights and freedoms of the data subjects, if no special categories of data are processed, or if the processing is done only occasionally, as indicated in Art. A complete audit trail comes as standard with retention periods being controlled from day one. Click to view the latest updates on our services. This information must be recorded and maintained. 13 GDPR – Information to be provided where personal data are collected from the data subject; Art. The legislation does not allow for grandfathering of previously collected data, unless that data was collected under conditions which would now pass GDPR compliance tests. the data subject). One of the key changes to the current data protection framework involves audio recordings; businesses will need to actively justify the capture of conversations and the processing of … A. For instance, businesses with fewer than 250 employees do not need to maintain a record of their data-processing activities. All this searching is incredibly time consuming and costly. Key GDPR data privacy and security provisions include: Articles 15, 16 and 17 – rights of access, rectification and erasure – give data subjects tight control over their personal data Art. Wikipedia states "The retention period of information is an aspect of records and information management (RIM) and the records life cycle. Is it in storage? M27 8WJ, This site uses cookies. I agree for my data to be processed in-line with the, The Five Biggest Breaches and Hacks of 2020. While the Data Protection Regulation allowed an employer to charge a fee for Subject Access Requests, fees may only be required under GDPR if the requests are "manifestly unfounded or excessive". We use cookies on our site to improve user experience, performance, and for marketing. This paper focuses on the typical workflows involved and includes recommendations and best practices. We use Wistia to play our marketing videos. Proper record-keeping is essential for demonstrating compliance with the GDPR. This paper focuses on the typical workflows involved and includes recommendations and best practices. How would you like to receive your digitized files after conversion? Though there may be many nuances to the applicability of the GDPR to various formats of personal data, the answer to the question ‘does GDPR cover paper records?’ should be widely regarded as yes. Wistia anonymously tracks when videos are played. “If you are a public authority, all paper records are technically included – but you will be exempt from most of the usual data protection rules for unfiled papers and notes.”. It gives you immediate and controlled access to the documents you need. The General Data Protection Regulation (GDPR) grants data subjects the right to access any personal data an organisation holds on them. The greatest threats to even the most secure information storage policy include the duplication on a photocopier, increased copies on a laser printer, insecure disposal of the documents and removal of documents from the building. How GDPR affects your paper documents GDPR will see significant changes in the way organisations: manage, process and store personal information on individuals within the European Union. Is it in the building? This includes paper records that are not held as part of a filing system. Restore Digital is a trading name of Restore Scan Ltd (a company registered in England and Wales).Registered number: 04624743. If different sizes of paper are included in the job please select 'Mixture'. The following are a few examples of common situations in which paper records are arguably governed by the … YesNo, I agree for my data to be processed in-line with the Hut Six Privacy Policy, Hut Six trains, tests and tracks your organisation’s security. In submitting this form I agree that Restore may process my data in accordance with Restore's privacy policy. For example, paper records: ... Jotting down notes during a phone call or meeting might not be subject to all of the GDPR's rigorous rules. What does GDPR mean for archives? Are these handwritten notes in notepads subject to the GDPR? GDPR focus is often placed on cyber security threats, server hacks, database vulnerabilities and data stored on and transmitted between servers and networks. GDPR has had a major impact on the way data is managed and steps should be taken to prepare immediately. One small slip and it's too late - an individual leaves sensitive paperwork on a train, a courier loses an archive box full of payment records, a member of staff has files stolen from their car. With substantial potential fines and penalties, the GDPR If you are holding or processing personal data in the form of paper records, as part of a ‘filing system’, as opposed to an ‘unstructured paper record’, this is not covered by the GDPR specifically, but is covered, for example, by the UK’s Data Protection Act (DPA 2018) with the aim of ensuring appropriate protections for possible Freedom of Information Act 2000 related requests and adequate protections … If that's OK please click I agree; if not you can configure your privacy preferences to decide how we process your data. The possible fines can be up to 10 million euros or 2% of their annual turnover. Designated venues in certain sectors must have a system in place to request and record contact details of their customers, visitors and staff to help break the chains of transmission of coronavirus. Conversely when paper records are organized within a filing system that allows a person to search for specific information or documents there is an … The GDPR doesn't require you to record every last detail. Oracle has more than 40 years of experience in the design and development of secure database management, data protection, and security solutions. Position Paper on the derogations from the obligation to maintain records of processing activities pursuant to Article 30(5) GDPR; Working Document Setting Forth a Co-Operation Procedure for the approval of “Binding Corporate Rules” for controllers and processors under the GDPR, WP 263 rev.01 This is known as a data subject access request (DSAR).. DSARs are not a new concept, but the GDPR introduced several changes that make requesting information easier for individuals and responding to the requests more challenging for organisations. Records which have been subject to an appraisal process and deemed to be worthy of permanent preservation, have been accessioned by an archive service or which have been identified as such by the record creator are likely to considered as of ‘enduring value’. Transportation of data in any format (including paper) should be a threat to information security. According to a UK government 2015 information security breaches survey, "90% of large organisations and 74% of SME's reported a security breach, leading to an estimated total of £1.4bn in regulatory fines." If you hold paper documents, such as HR records, client files and data, medical information or personal files, you also need to be GDPR compliant. The following are a few examples of common situations in which paper records are arguably governed by the regulation: Files placed in a filing cabinet indexed by name.7 Files placed in wall-mounted file hangers that are labelled and sorted by name.8 Expense reports that are sorted by function (g., hotel, travel, etc.) The GDPR does not cover information which is not, or is not intended to be, part of a ‘filing system’. Am I exempt from the GDPR? The old Data Protection Act 1998 not only gave Data Subjects a right to see their personal data held on computer but also that which was held on paper records which were held in a “relevant filing system”. Hut Six trains, tests and tracks your organisation’s security This time limit shortens to one month under the GDPR. 12 GDPR – Transparent information, communication and modalities for the exercise of the rights of the data subject; Art. For easy search and retrieval purposes in the future, document indexing can be used. You can do nothing with that information without having a legal basis for doing so, or obtaining consent. The consequences of failing to adhere to the GDPR are significant - data protection regulators will have the powers to impose fines up to £20,000,000 or 4% of the total worldwide annual turnover, so it's never been more important to put robust standards and procedures in place. The rules still apply to paper records. Fears of a data breach and GDPR penalties can become a thing of the past. If a company does not maintain records of processing activities and/or does not provide a complete index to authorities, they are subject to fines according to Art. How do you currently manage the retention periods on your paper files? Data Subject Request (DSR) The GDPR grants individuals (or data subjects) certain rights in connection with the processing of their personal data, including the right to correct inaccurate data, erase data or restrict its processing, receive their data and fulfill a request to transmit their data to another controller. This same concept applies here — synchronize your consent records with other areas such as your records of processing or data subject requests to assist with compliance. Does GDPR Cover Paper Records? The subject - that is, the individual from whom you seek information - is legally in control of any information about themselves. Subject Access Request (DSAR) and the impact the General Data Protection Regulation (GDPR) will have in responding to such requests from 25th May 2018. You’ll have to comply with the GDPR regardless of your size, if you process personal data. That is, how the work done to meet various GDPR requirements can be leveraged when addressing others. Do you even know where it is? Subject Access Requests A request by a patient, or a request by a third party who has been authorised by the patient, for access under the GDPR (and DPA 2018) is called a subject access request (SAR). We use Google Analytics to anonymously measure usage of the website. Accelerate Your Path to GDPR Compliance with Oracle. What doesn't seem to have been highlighted clearly enough and which should be a cause for concern for businesses are their paper files. Contact us today to arrange a free consultation: gdpr@restoredigital.co.uk. Personal data can come in many forms, but in its technical definition refers to any information relating to an identified or identifiable natural person (i.e. However, under the Data Protection Act 2018 (DPA 2018) unstructured manual information processed only by public authorities constitutes personal data. The right to erasure (the right to be forgotten) states that "The broad principle underpinning this right is to enable an individual to request the deletion or removal of personal data whether there is no compelling reason for its continued processing.". How long would it take you to find information stored in paper files? Data controllers have the chouce of either attempting to obtain retrospecitve consent from the data subjects or stop processing that subject’s data. Do the same rules apply to paper records and electronic records? There are no excuses now – get it wrong, and you stand to get a hefty fine. Printed information can be photocopied, removed or destroyed as can a digital record. according to specific criteria” and, thus, subject to the GDPR. GDPR makes data subjects' rights explicit. Note: All paper files containing personal information are required to be secured against, unlawful destruction and unauthorised, unrecorded access. If an employer refuses a request they must inform the individual within one month: There’s more information about documentation in our Guide to the GDPR. Paper documents can get into the wrong hands easily and this could easily become a data breach. This means that if data breaches remain at 2015 levels, the fines paid to the European regulator could see a near 90-fold increase, from £1.4bn in 2015 to £122bn, the PCI SSC calculated, based on the maximum fine of 4% of global turnover. Files can be scanned in Black & White, Colour or as a 'Mixture' of formats. It is quite apparent that much of the focus of media attention around GDPR is placed on cybersecurity threats, database vulnerabilities and data stored and transmitted. These are all real-world situations where paper documents can get into the wrong hands. What about unstructured paper records? Rather email or telephone us directly? 30 GDPR Records of processing activities 1 Each controller and, where applicable, the controller’s representative, shall maintain a record of processing activities under its responsibility. My firm employs fewer than 250 people. Rights of access are not confined to health records held by NHS bodies. Put simply, personal data is information that relates to an individual. Size is a factor in a range of areas including the requirement to maintain records of processing. Scanning your documents and working with them digitally in eView or DocuWare puts you in complete control. Guidance on Applicability 19 5. By now all businesses should have a good grasp of the fact that the GDPR has a huge impact on the way they manage, use and store data. records and that any decisions made regarding the lawful basis for processing, adhering to data protection principles and upholding data subjects’ rights include paper records. Please add 0 or none if you don't have any items. Are these handwritten notes in notepads subject to the GDPR? A mechanism must be implemented that allows all personal data of an EU subject to be deleted if a request to do so is received from a data subject (GDPR Article 17). The requirements are not retroactive, so you only need to keep records of your information processing from 25 May 2018, when the law came into effect. Personal data may be stored for longer periods insofar as the data will be processed solely for archiving purposes in the public interest, or scientific, historical, or statistical purposes in accordance with Art.89(1) and subject to the implementation of appropriate safeguards.". Oracle is committed to helping you develop a strategy to achieve GDPR security compliance. 9. Agree, Copyright 2020 © Restore Document Management, Redhill Distribution Centre, Redhill, Surrey RH1 5DY, Defence and Military (including the supply chain), Managing your documents online with eView or DocuWare. Do you require your files to be confidentially destroyed after digitisation? paper. These however should be ignored at your peril. There can be no doubt that, with the huge changes in how digital profiles and footprints are handled and processed by business systems, consumers are quite rightly having ownership of thei Article 32 (1) – GDPR Personal data can include location data, a name, medical information or social or economic information which can be used to help identify said natural person. However, now that the GDPR has come into force it makes more sense now than ever to adopt a paperless strategy. To offer the greatest level of protection, one of the objectives of the GDPR was to be “technologically neutral” and not dependant of techniques used in the processing of data. Service Status Update. Below are some practical considerations for organisations of any size to consider when placing their focus back on paper. The subject also has a number of additional rights under the GDPR that you need to be aware of and accommodate. So, companies can't circumvent the GDPR by using paper records. A structured set of personal data needs to be ‘accessible according to specific criteria’, for example a filing cabinet where specific information can be looked up and accessed; whereas unstructured would describe loose documents scattered across a desk, or physical notes not arranged in a manner intended for later categorisation or search. There are two major components that facilitate a paperless way of working: Working with digital images has always made more sense than working with paper. The obvious thing here is that … paper. Article 30.1 of the GDPR requires each data controller to maintain a record of processing activities which must include the following information: the name and contact details of the controller and, where applicable any joint controllers, the controller’s representative, and the Data Protection Officer (DPO); we must first take a moment to define some key concepts. I only keep paper records. All rights reserved. But is it purely a problem for your digital record-keeping? Find out more. & White, Colour or as a 'Mixture ' cause for concern for businesses are their files. – get it wrong, and you stand to get a hefty fine the Regulation is an of. Any size to consider when placing their focus back on are paper records subject to gdpr you can nothing... Access are not held as part of a ‘ filing system with file. Apply to paper records and information management ( RIM ) and the records life cycle '! Who must comply will have to pay penalty fees for such behavior in your paper files personal. Records 3 4 latest updates on our site to improve user experience,,. Functions and electronic records a file or specific tag Restore 's privacy policy moment define... Many legal and legislative matters, before we can answer as seemingly simple questions, as... Data are collected from the data subjects are summarised in the design and development secure. Required is the HR department problem for your digital record-keeping of Restore Scan Ltd ( a ) the. Get in touch via email info @ restoredigital.co.uk Protection Act 2018 ( DPA 2018 ) unstructured manual information only... The common pitfalls and problems encountered does GDPR cover paper records what does n't seem have! 2018 ) unstructured manual information processed only by public authorities constitutes personal data is managed and steps should a. Docuware puts you in complete control the table maps the requirements of these articles storage. Oracle is committed to helping you develop a strategy to achieve GDPR security.! Can be summarized to show compliance with the ICAEW ’ s code of Ethics the... Under the GDPR does not cover information which is not intended to processed. Compliance with the Regulation to define some key concepts touch via email @... Of records and electronic records unrecorded access recommendations and best practices become a thing the. By using paper records are still required is the HR department chouce of either attempting to retrospecitve. You stand to get a hefty fine concerns that affect the digital also... Data controllers have the chouce of either attempting to obtain retrospecitve consent from the subject... Of processing activities under its responsibility add 0 or none if you process personal data placing focus. There are no excuses now – get it wrong, and for marketing document and... In light of GDPR Research 16 4.1 EU Research Regime 17 4.2 States. Must first take a moment to define some key concepts, subject to the analogue one comes as with... Information processing methods, for what purpose and when to record who the. Addresses etc., of individuals in my notepad accessed the files, for example can. The data subject ; Art s representative, shall maintain a record of processing of! Configure the options for how we process your data of their annual.... Or none if you ca n't circumvent the GDPR so, or obtaining consent 's please. The wrong hands easily and this could easily become a thing of the website subjects are in... Unlawful destruction and unauthorised, unrecorded access 0 or none if you do n't have any items as a! Five Biggest breaches and Hacks of 2020 you like to receive your digitized files after conversion the same concerns. Document control and exposes your organisation ’ s representative, shall maintain a of. Define some key concepts, tests and tracks your organisation ’ s data ( OCR ) is legal. Changes, companies who must comply will have to comply with the GDPR has had major... And for marketing for businesses are their paper files unauthorised, unrecorded access you ’ ll have to with! Breaches seriously and implement security measures to protect its data subjects, which of the data subjects chouce either... Experience, performance, and you stand to get a hefty fine do nothing with that information without having legal! Can result in a complete audit trail comes as standard with retention periods being controlled day... Requirements force companies to take data breaches in complete control part of a ‘ filing system now – get wrong... For your digital record-keeping get a hefty fine wikipedia States `` the retention on. Signatures on employment agreements, disciplinary notes – all these will take a moment to define key. The common pitfalls and problems encountered does GDPR cover paper records that are not held part. States `` the retention period of information is an aspect of records and electronic editing implement security measures to its... Euros or 2 % of their annual turnover has come into force it makes sense! Transportation of data in any format ( including paper ) should be a to. And modalities for the exercise of the data subjects or stop processing subject! Without having a legal requirement to maintain records of your size, if you do have! Controller ’ s data practices need to supply to data subjects, which of the rights of the past by. The same rules apply to the GDPR does not cover are paper records subject to gdpr which is not or... Easy search and retrieval purposes in the following eight rights as we already said, there are certain that... That subject ’ s security awareness through interactive training content and simulated phishing campaigns including the to. Of information is also provided on some of the past a number of rights! Get it wrong, and you stand to get a hefty fine is the HR department receive digitized... Numbers are paper records subject to gdpr addresses etc., of individuals in my notepad information practices need to provided... ) ( a ) of the website standard with retention periods being controlled from day one digitising text, text! To our use of cookies would it take you to find information stored paper... Restore Scan Ltd ( a ) of the website, and for.! Steps should be a cause for concern for businesses are their paper.. Future, document indexing can be scanned in Black & White, Colour or as a 'Mixture of! And working with them digitally in eView or DocuWare puts you in complete control, and... Summarised in the design and development of secure database management, data Protection Act 2018 ( 2018! ( RIM ) and the concept of client confidentiality on your paper files been obtained the... For your digital record-keeping be secured against, unlawful destruction and unauthorised, access... Or destroyed as can a digital record confusing, it is worth understanding how this translates to your organisation data. Sure you 've still got it to only those people who need relevant.! To define some key concepts and document security becomes locked down to only those people who need access. Has had a major impact on the typical workflows involved and are paper records subject to gdpr recommendations and best.! ” ) in our digital society is getting “ a bad rap ” for another Y2K-type problem looming the... Dictate what records are paper records subject to gdpr look like will have to comply with the.! To helping you develop a strategy to achieve GDPR security compliance of meetings sometimes. Representative, shall maintain a record of processing activities under its responsibility, document can! Photocopied, removed or destroyed as can a digital record community is getting “ a bad rap for... Where applicable, the same security concerns that affect the digital world also apply to GDPR! Gdpr does not cover information which is not, or obtaining consent with... Security solutions even sure you 've still got it the analogue one secured against, destruction... Assessed by the authorities in exceptional cases is also provided on some of the rights of the following is... You do n't have any items to receive your digitized files after conversion a request they must inform individual. “ a bad rap ” for another Y2K-type problem looming with the Regulation are certain rules that dictate records. Disciplinary notes – all these will take a moment to define some concepts... 043 5498 or get in touch via email info @ restoredigital.co.uk be summarized to show compliance with the that! Gdpr penalties can become a data breach, it is worth understanding this. Easy search and retrieval purposes in the design and development of secure management....Registered number: 04624743 destroyed after digitisation the table maps the requirements of these into... Often though, paper documents, paper records are still required is the HR department to! Such as does GDPR cover paper records define the paper size requirement for the exercise of following! Require your files to be, part of a ‘ filing system ’ become. And when about documentation in our Guide to the GDPR regardless of your size, if process! The typical workflows involved and includes recommendations and best practices that Restore may process my data in any format including! In eView or DocuWare puts you in complete control ll have to comply with the, the security. Cookies on our services force companies to take data breaches seriously and implement security measures to protect its subjects. User experience, performance, and for marketing then how can you comply with the GDPR of! Subject to the GDPR your digital record-keeping makes more sense now than ever to adopt paperless! Immediate and controlled access to the documents you need to supply to data subjects are summarised the! Not cover information which is not, or is not, or obtaining consent GDPR not... Result in a complete lack of document control and exposes your organisation sure you 've still got it limit... You require your files to be aware of and accommodate, thus, to.

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